Project Manager (Civil Engineer), Service Contract Level 8, Addis Ababa

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WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles.

Selection of staff is made on a competitive basis, and we are committed to promoting diversity and gender balance.

ABOUT WFP

Assisting 91.4 million people in around 83 countries each year, the World Food Programme (WFP) is the leading humanitarian organization saving lives and changing lives, delivering food assistance in emergencies and working with communities to improve nutrition and build resilience. On any given day, WFP has 5,000 trucks, 20 ships and 92 planes on the move, delivering food and other assistance to those in most need. Every year, we distribute more than 15 billion rations at an estimated average cost per ration of US$ 0.31. These numbers lie at the roots of WFP’s unparalleled reputation as an emergency responder, one that gets the job done quickly at scale in the most difficult environments. WFP’s efforts focus on emergency assistance, relief and rehabilitation, development aid and special operations.

WFP Ethiopia is working with the government and other humanitarian partners to strengthen the resilience of Ethiopia’s most vulnerable population and to chart a more prosperous and sustainable future for the next generation. The Country Office also supports programmes that use food assistance to empower women, transform areas affected by climate change and keep children in school. It aims to contribute to Ethiopia’s five-year development agenda, the Growth and Transformation Plan (GTP), through which the Government combats food insecurity.

ORGANIZATIONAL CONTEXT

This position is located in WFP Ethiopia Country Office based in Addis Ababa. The incumbent will be under the direct supervision of the Head of Engineering Unit or the designate. The jobholder will be responsible for the accountabilities identified hereunder.

JOB PURPOSE

 
WFP Ethiopia is looking for a Project Manager (Civil Engineer) to manage various construction-related projects within the Country. The Project Manager is responsible to manage the projects assigned to him/her from inception to completion stage.

KEY ACCOUNTABILITIES (not all-inclusive)

Description of Tasks (Project Management & Supervision)

• Provision of engineering and project management services.
• Establishment of the project programme, budget, cash flow, and control mechanisms;
• Preparation of basic construction tender packages for construction or refurbishment work for the proposed office and if required the existing office (decommissioning);
• Co-ordination with the various WFP units including but not limited to admin, security, and ICT incorporating the requirements specified into the construction/adaption of the project;
• Direct supervision of the project (both consultants and contractors) to ensure adherence to budget, programme, quality, and safety;
• Co-ordination, monitoring, and adherence to procurement activities;
• Liaison with Local Authorities to obtain necessary authorization for the implementation of the projects and to ensure coordination of activities throughout the project duration.
•  Assessment and approval of the contractor’s security provisions, with the WFP Security division, to protect WFP personnel and assets during the construction phase of the projects.
• Provision of advice to the Head of Engineering concerning the schedule of handing over of the site and any designated access to the successful contractor including notification of possible delays that could affect such a handover.
• Approval of the contractors site supervision personnel and sub-contractors.
• Inspection and evaluation of the contractors' on-site and off-site facilities especially laboratory items to ensure compliance with the terms and conditions of the contract. This shall include monitoring the contractors' laboratory testing and recommending improvements (if any) to ensure the desired performance.
• Advice on the selection of contractor's equipment. Assess minimum construction equipment, plant, and machinery requirements, by type and specification, and monitor, keep and regularly update a list of the contractor’s equipment, plant, and machinery in order to keep a check on the contractor’s mobilization.
• Inspection of contractor's construction equipment ensuring that compliance with the manufacturers’ requirements is being achieved and international standards relating to pollution, noise, and vibration are being complied with.
• Inspection of material sources.  Order tests of materials and ensure adherence to specifications.  Approval of all material to be used on the projects.
• Assessment of the contractors construction methods for the works ensuring that the methods proposed are satisfactory with respect to the requirement of quality, health, and safety requirements.

• Monitor closely the construction progress on a regular basis to ensure it is proceeding in accordance with the approved work program.  Liaise with the contractor in the event of programme “slippage” to arrest the situation.
• Authorization of all minor additional works that do not materially affect the project, at the rates established in the construction works contract, or at alternative rates mutually agreed upon when the works are not listed in the contract bill of quantities.
• Ensure that the contractor adheres to local laws and customs and in particular does not use child labor for the execution of the contract.
• Preparation (where necessary), review and approval of "as-built" documentation, and preparation of the report(s) testifying to the satisfactory completion of the works in accordance with the contract. 
• Inspection of the completed works with the Head of Engineering including the provision of assistance in formal taking over of the works.
•  Monitoring of any required remedial works carried out during the defect’s notification period and provision of guidance to the Head of Engineering with respect to the release or otherwise of the contract retention.

Reporting

• Reporting to the Head of Engineering was required on a weekly, fortnightly, and monthly basis about the progress of works. 
• Review, evaluation, and approval of the planned construction methodology by the contractor.
• Establishment and maintenance of project performance monitoring, evaluation, and reporting up to project completion;
• Establishment of a comprehensive system for maintaining site records including site correspondence, survey data, inspection records, test data, site diaries, records of meetings, financial records, progress records etc.
• Compilation of a day-to-day project diary which shall record all events pertaining to the administration of the contract and any other information which may be at a later date be of assistance in resolving queries that may arise concerning the execution of the works.
• Preparation and issuance of the following reports, the format and content of which are to be acceptable to the Head of Engineering and DCD: an inception report, a monthly progress report, a detailed quarterly report, and a detailed project completion report.
• Preparation of reports, including technical appraisals, additional contract documentation, reviews on the contractor's proposals and any other relevant reports as may be required from time to time.
•  Issuance of project completion reports: draft report at 80% physical completion, full report on final completion.

Monetary

• Assurance of the receipt of and maintenance of permanent records of all bonds and warranties required under the Contract for items/materials including their source and equipment accepted and incorporated in the project.
• Assistance to the Head of Engineering in contractual matters with the contractor (performance bonds, insurances, claims, advance payment guarantees etc.). 
• Preparation and management of cash flow programmes, including processing interim and final invoices and following payments.
• Assistance with interpretation of the contract documents. Explain and or reconcile any ambiguities and or discrepancies in the contract documents and apply the various provisions of the contract documents;
• Provision of all relevant documentation needed for settling disputes (if any) with the contractors to the Head of Engineering. Formulation of recommendations to Head of Engineering with respect to such claims received from the contractor for issues including but not limited to escalation, time extensions, variation orders, subletting, quantification of claims, rate and price fixing etc.
• Preparation of variations to address issues encountered on-site or arising from the needs of the WFP or others. Preparation of all designs, drawings, quantities etc to address the issues for the approval by the Head of Engineering. Review and approval of the proposal on variation orders and implementation schedule prepared by the contractor.  Preparation of variations to address programme constraints arising from escalations in the security situation
• Assistance in the settlement of the Audits and Enquiries (if any) pertain to the Project.
• Preparation of final accounts

Quality

• Establish and maintain project quality assurance procedures.
• Completion of all necessary measurements and control of quality of the works for the implementation of the works. 
• Assurance of the quality of the works during construction, continuously inspecting the materials and construction operations with regard to workmanship and compliance with the specifications.  Carrying out independent testing in the field and/or in a laboratory in order to approve or disapprove and certify the works that conform to the contract. Maintenance of permanent records of results of all the tests made.
• Provision of notice to the contractors of any defects and deficiencies, and issue instructions for the removal and substitution of the improper works, where provided under the contract. 

Health & Safety

• Ensure that the contractors abide by the internationally recognized standards of health and safety for the works, adjacent properties, all site personnel and the general public.
• Notification to the Head of Engineering of any serious breaches to health and safety rules on the project.
• Reporting of all health & safety incidents and accidents in monthly progress reports.

Other

•  Other duties as required by the Head of Engineering and DCD and CD ETCO

STANDARD MINIMUM QUALIFICATIONS

Education & Experience: University Degree in Civil Engineering with 4 or more years of professional experience in a Civil Engineering projects focused on construction supervision, contract administration and project management OR a master’s degree with at least 2 year of professional experience in a related field.

Experience with UN agencies is an added advantage.

Language: Fluency in both oral and written communication in English. Knowledge of the local language is added advantage.

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

• Experience in health and safety and working in difficult security environments
• Knowledge of National and International design standards and building codes 
• Knowledge of UN Physical Security requirement for UN premises is beneficial 
• Knowledge of UN Procurement procedures 
• Experience of working in the Humanitarian Context
• Willing to travel to insecure locations extensively

DESIRABLE SOFTWARE SKILLS:

• Computer Literate
• Microsoft Project
• Microsoft Application Software (Outlook express, PowerPoint, Word and Excel)
• AutoCAD
   

WFP is an equal opportunity employer. Female candidates meeting the above qualifications are encouraged to apply online through WFP recruitment website.

This VA is open ONLY to Ethiopian Nationals.

Please note that WFP does not charge a fee at any stage of the recruitment process. Only qualified candidates will be contacted.

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Female applicants and qualified applicants from developing countries are especially encouraged to apply

WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.